SMC/Bylaw: Difference between revisions
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Bylaws | Bylaws | ||
==Name== | == Name == | ||
#The Society is to be registered under the Travancore-Cochin Literary, Scientific and Charitable Societies Act of 1955. | #The Society is to be registered under the Travancore-Cochin Literary, Scientific and Charitable Societies Act of 1955. | ||
#The Society shall be called ''SWATHANTHRA MALAYALAM COMPUTING(സ്വതന്ത്ര മലയാളം കമ്പ്യൂട്ടിങ്ങ്)'' or SMC for short. In the rest of this document, SMC will be referred to as ''the Society'' | #The Society shall be called ''SWATHANTHRA MALAYALAM COMPUTING(സ്വതന്ത്ര മലയാളം കമ്പ്യൂട്ടിങ്ങ്)'' or SMC for short. In the rest of this document, SMC will be referred to as ''the Society'' | ||
== Definitions== | == Definitions == | ||
#''SMC'' shall mean SWATHANTHRA MALAYALAM COMPUTING | #''SMC'' shall mean SWATHANTHRA MALAYALAM COMPUTING | ||
#''IT'' shall mean Information Technology. | #''IT'' shall mean Information Technology. | ||
#'' | #''ICT'' shall mean Information and Communication Technologies. | ||
#''ExeCom'' shall mean the Executive Committee or the Office Bearers of the Society. | #''ExeCom'' shall mean the Executive Committee or the Office Bearers of the Society. | ||
#''Co-ordinator'' shall mean the Chief Functionary, or the Chief Executive Officer of the Society. | #''Co-ordinator'' shall mean the Chief Functionary, or the Chief Executive Officer of the Society. | ||
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== Aims and Objectives== | == Aims and Objectives == | ||
The Society shall have the following objective: | The Society shall have the following objective: | ||
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# Localisation of Free Softwares to Malayalam | # Localisation of Free Softwares to Malayalam | ||
#Maintain Malayalam support in Free Software libraries providing multi language support | # Maintain Malayalam support in Free Software libraries providing multi language support | ||
#Develop new tools to support Malayalam users | # Develop new tools to support Malayalam users | ||
#Work towards community standards in Malayalam Computing | # Work towards community standards in Malayalam Computing | ||
#Promote Free Software philosophy in Malayalam | # Promote Free Software philosophy in Malayalam | ||
#Giving training to people on using Computers in Malayalam | # Giving training to people on using Computers in Malayalam | ||
#Mentoring students for doing free software projects for Malayalam Language | # Mentoring students for doing free software projects for Malayalam Language | ||
#Developing accessibility softwares for disabled users | # Developing accessibility softwares for disabled users | ||
==Offices== | == Offices == | ||
# The registered office of the Society shall be situated in Thrissur | # The registered office of the Society shall be situated in Thrissur | ||
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==Meetings== | == Meetings == | ||
=== General Body=== | === General Body === | ||
# The General Body is the supreme authority in all matters of the Society | # The General Body is the supreme authority in all matters of the Society | ||
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# The General body shall have all such powers and shall perform all such functions as are necessary or proper for achievement or furtherance of the objectives of the Society | # The General body shall have all such powers and shall perform all such functions as are necessary or proper for achievement or furtherance of the objectives of the Society | ||
== | == Management and Control == | ||
The management and control of the society is entrusted to the Executive Committee of the Society to be elected annually by the General Body and shall be carried on in accordance with the bye-laws. The names, addresses and designation of the present members of the Executive Committee are subscribed hereunder:- | The management and control of the society is entrusted to the Executive Committee of the Society to be elected annually by the General Body and shall be carried on in accordance with the bye-laws. The names, addresses and designation of the present members of the Executive Committee are subscribed hereunder:- | ||
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==Office Bearers== | == Office Bearers == | ||
===President=== | === President === | ||
# The President shall preside over all meetings of the ExeCom | # The President shall preside over all meetings of the ExeCom | ||
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===Secretary=== | === Secretary === | ||
# The Secretary shall convene ExeCom meetings. | # The Secretary shall convene ExeCom meetings. | ||
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# The Secretary shall prepare and present work plans, budgets, and any other documents to the ExeCom and subsequently to the Annual General Meeting. | # The Secretary shall prepare and present work plans, budgets, and any other documents to the ExeCom and subsequently to the Annual General Meeting. | ||
# The Secretary will be responsible for operations of the office and he can delegate his duties and responsibilities to ExeCom members or employed persons | # The Secretary will be responsible for operations of the office and he can delegate his duties and responsibilities to ExeCom members or employed persons | ||
=== Treasurer=== | === Treasurer=== | ||
# The Treasurer shall arrange for books of account to be maintained | # The Treasurer shall arrange for books of account to be maintained | ||
# The Treasurer shall arrange for audit of the books of account, and present the Statement of accounts for approval at the Annual General Meeting | # The Treasurer shall arrange for audit of the books of account, and present the Statement of accounts for approval at the Annual General Meeting | ||
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# The Co-ordinator shall arrange for the safe keeping of all the records and correspondence of the Society. | # The Co-ordinator shall arrange for the safe keeping of all the records and correspondence of the Society. | ||
== Funds Management== | == Funds Management == | ||
# The Treasurer will be generally in charge of the finances of the Society | # The Treasurer will be generally in charge of the finances of the Society | ||
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==Amendments== | == Amendments == | ||
1. These bye-laws can be amended through a proposal put forward by the ExeCom and circulated before a General Body meeting convened, inter alia, for this purpose | 1. These bye-laws can be amended through a proposal put forward by the ExeCom and circulated before a General Body meeting convened, inter alia, for this purpose | ||
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== Termination== | == Termination == | ||
1. On dissolution of the Society, it shall be amalgamated with any other society having similar objectives and duly registered under the then relevant acts together with all assets and liabilities or the assets after discharging all charges and obligations shall be transferred to the Government. Assets and profits shall not be distributed among the members of the association. | 1. On dissolution of the Society, it shall be amalgamated with any other society having similar objectives and duly registered under the then relevant acts together with all assets and liabilities or the assets after discharging all charges and obligations shall be transferred to the Government. Assets and profits shall not be distributed among the members of the association. | ||
==Operations of Bank Accounts== | == Operations of Bank Accounts == | ||
An account or accounts may be opened in the name of the Society in such Bank or Banks as the Governing Body may decide from time to time. All cheques shall be signed by Treasurer and Secretary. | An account or accounts may be opened in the name of the Society in such Bank or Banks as the Governing Body may decide from time to time. All cheques shall be signed by Treasurer and Secretary. | ||
== Raising of Loans== | == Raising of Loans == | ||
The ExeCom is empowered to raise loans from individual, bank, Governmental Organisations, or other financial institutions either by pledge, mortgage or otherwise of any of the assets, property, movable or immovable rights, easements etc to attain the objects/purposes of the Society on such terms and conditions that the ExeCom may from time to time decide. The Secretary or in his absence any office bearer shall execute all documents/agreements on behalf of the Society. | The ExeCom is empowered to raise loans from individual, bank, Governmental Organisations, or other financial institutions either by pledge, mortgage or otherwise of any of the assets, property, movable or immovable rights, easements etc to attain the objects/purposes of the Society on such terms and conditions that the ExeCom may from time to time decide. The Secretary or in his absence any office bearer shall execute all documents/agreements on behalf of the Society. | ||
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==Founding Members== | == Founding Members == | ||
* Baiju Muthukadan | * Baiju Muthukadan | ||