InstallFest CheckList

These are the items you need to take care of when organizing a GNU/Linux install fest

Find a hall that can host the event, try in colleges, schools, libraries, IT companies that are generally supportive of Free Software
Form a core group of limited members, create a check list and assign duties to each (something like collaborators cooperative will be effective)
Decide a date soon so people can plan to attend
Create an RSVP page for people to register. You could use loomio's 'Check' poll (using proprietary services like Google Forms are discouraged)
Add RSVP link to your website or fsci.org.in/events
Make a poster with RSVP link and contact phone number
Add event details to Debian Wiki
Announce it on mailing lists
Send a press release to news papers, TV, Radio etc
Make stickers of Free Software projects
Make sure you have enough bootable pen drives, DVDs etc
Have blank DVDs for people who want to take images
Arrange demo of the different GNU/Linux distributions
Try sponsorship to cover expenses like disks, stickers, etc
Introduce Riot app to them and tell them to join #GNULinuxLovers channel for continued tech support
Send report of the event to all news papers with photos on the same day of the event
Post photos and report on website, mailing list and social media (consider Diaspora and Mastodon as well)