Conference/Meeting

Meeting etherpad for FSCIConf0 - https://etherpad.wikimedia.org/p/xMGJGbgqMp-AHjCBlBsV

Etherpad archive

Meeting Number 2

Date: 18th Jan/Sunday)

Time: 9 PM

Meeting link: https://meet.fsci.in/fsci-conf-0

Agenda items:

   - Discuss inclusion and focus on permacomputing

   - Review potential venues (mini informal bids)

   - Walking into institutes for numbers on end of 10 e-waste

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Meeting Number 1

Date: 8th Nov/Saturday

Time: 9 PM

Meeting link: https://meet.fsci.in/fsci-conf-0

RSVP:

   YES:

   NO:

   MAYBE:

       - badrihippo

       

Attendees - Nihal, sahilister, Kiran, Tanzeem

Agenda Items:

   - Please add here things to discuss

   - Including people from outside tech circles?

   - Sponsorships?

What should be included in the conference? my suggestions

   - Talks

   - Posters like Timeline

   - Show case various categories of Free Software

   - Linux install point Get your favorite distro installed

   - Libre Phone Point:

    Freeing your phone.

   Showcase Graphene OS etc

   Showcase Free Software apps (even if you aren't ready to switch OSes)

   Get your phone liberated

  - Success stories using Free Software (even examples of established projects, eg. explanation of the Nextcloud business model)

   

   LibrePhone

   GuixOS - (I do know one person other than me, who uses this)

   Open Discussions

  - New Free Software innovations

  - How  AI, ML Data Science should/can be used without compromising freedom and privacy

   - Privacy and Freedom why it should be the primary concern in this age.

   

Meeting Minutes

MoM of FSCI Conf planning meet #1

Attendees: Nihal, Sahil, Kiran, Tanzeem,  Badri, Moksh

Attendance ratio: N, S, K (4/4 of meeting) T, B (2/4) Moksh (1/4)

general discussion, sahil mirror, kiran delhi, where is praveen, fiber issue, server in nepal. We have a issue that people acknowledge but don't join. <names>

S: Recap of previous meet. Today's agenda venue

K: Recollects how debconf happend. Core team met during other confs and discussed in person.

S: Debconf next month.  S notes Action Item #1 discuss in Mini Deb Conf mumbai

N: Suggests moving to a proper note taking platform instead of doing everything in an etherpad. Shows an available option1.

S: Action #2 noted. Now location

N: Bengaluru. Pre event before IndiaFOSS. Why- a) FU already doing marketing for IndiaFoss and Side Events b) crowd already gathered there from all over the places. c) rejected proposals of IndiaFOSS, as @nemo mentioned.

S: Thought of doing it in Feb. IndiaFOSS would be in Sept,

K: Make poll for location state. Prioritize groundwork, accomodation, cost.

T: don't want it near IndiaFOSS.

B: Venue later, general planning now

S: People don't have enough awareness, we dont have crowd, etc.  We plan location now, and then ask for proposals, bids.

S: any college contacts for venues?

N: RV College

B: Knows someone in Coimbatore

K: We need ground work

S: active student community but colleges won't allow during exams

K: Feb-April

S: Weekend. diff tracks: BSP< BOF, Show&Tell, Project Tables

B: We should have a suggested topic list

K: Formation of teams

S: logictics, etc from wiki

S: summarize action items and plan for next meet. Any thing missed, suggestions?

N: meetings are not required. we can do on chat, asynchronously.

K: If we have a meeting, then I suggest Tuesdays, Thursdays, Saturdays.

## Action ITEM

• kiran and sahilister will present/meet during MDC Mumbai to get more people in + have physical meeting with others.

• Nihal to switch us to a PROPER notes

• didn't pass RFC

• Reach out to potential venues

• badrihippo - Coimbatore - (via Women in Tech Collective)

Pointers to know for venues

• Number of attendees: 100+

• Number of days (and tracks):

• 2 days

• 2 tracks (main + secondary) + stalls in hallway

• Secondary track can have other things like: longer workshops, BoFs

• Topic: Free Software aligned

• Timeline: when do we start promoting, when does it happen, etc. - decided based on venue dates.

• A weekend, in Feb - Apr sometime

• Organiser: FSCI

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Meeting Number 0

Date: 26th Oct/Sunday

Time: 9 PM

Meeting link: https://meet.fsci.in/fsci-conf-0

RSVP:

   YES:

       sahilister

       contrapunctus

       

   NO:

       ...

   MAYBE:

       akshay

Agenda Items:

(Please name yourself in the pad on top right under "Show the users on this pad" and add things you want discussed in bullets)

• Introduction of members

• Name?

• (Re)articulation of the purpose of above named conf to develop consensus and buy-in among all the participants about what's the conference all about

• Who all will push (lead) this conf forward as a position of responsibility such that effort doesn't collapse

• What does local team bidding look like?

• Communication channel for the organizing team

• Next steps

--------

MON 26-Oct-2025

Attendees:

   * sahilister

   * akshay

sahil explained how DebConf committee works and how minidebconfs were organized earlier.

akshay said that it might be useful to have a separate remote volunteer team (in addition to conference committee) even though members maybe the same, such that there's greater options for volunteering.

akshay also expressed hesitance that there's not one person (or one group of people) holding things together.

Since there were only two attendees, we decided to not make much progress, but rather push for getting more people interested in joining conference committee meetings.

sahilister to talk to:

• Nihal

• contrapunctus

• Badri

• Kiran

• Kishy

akshay to talk to:

• Manoj

• nemo

• Tanzeem

• Ujjawal

• Abhijith

Things we need to discuss (probably)

- What're the expectation from the Conf?  (motivational interview)

- Are they willing to put in time and effort (remotely or on ground)

- Be active in FSCI chat till we create a new group

- Don't be afraid of failure. There's always the option of having a remote conference if in a scenario we're not able to pull off a physical conference.

- What meeting time is suitable for them . Options are:

   - 9 PM Weekends (say Nov 1, 9 PM?) (Or what about Nov 2, 9 PM)

   - Other (Please specify)

Immediate Tasks:

- talking to people (sahil, akshay)

- wiki   -  https://wiki.fsci.in/Conference  ?  (sahilister to bootstrap initial pages)

• - brief bid document

• - teams and expectation from them - conference comittee, logisitics/venue/registration, content committee,

• - content committee document - (need to expand/idea dump page), what're the track going to be like. what're we going to talk about. Workshops? invited speakers? hacklab/rooms/hackathons alongside the conf?

- akshay to update codema and channel about the meeting