Conference/Bid Document

Basis bid document (requirements, expectations, good to haves) for local teams to bid to host physical FSCIConf.

It's a living document. Feel free to propose and make changes.

We'll probably make a template page for teams to fill the bid wiki page somewhere here.

Expectation

• Venue - Most educational campuses usually have these already.
  • Room or hall for talks
  • AV equipment
  • Registration desk
  • Power for laptops (do we want extension cords?)
• Food - lunch (and tea/snack maybe?)
• Local volunteers - few folks who know the venue and can help organize conference rooms, food and registration desk.
• Publicity material
  • Standee or posters for the venue
  • ID cards for attendees

Good to have

• Accommodation - we can start with list of suggested nearby places to stay.
• Internet connectivity - WiFi or cable Internet for the speakers (if possible attendees)